Business Case Example

Executive Summary

The banking industry has been developing exponentially, especially with the increase in the use of technology within various aspects ad function of its operations. The over-reliance of technology in every other operation such as depositing, withdrawing, checking the bank balance, and also opening of bank accounts. Therefore, the project will look at the various ways in which the banking industry can come up with solutions to effectively manage the problem that has brought by the increased utilization of technology within the industry. additionally, it will look at other aspects such as the team that will be implementing the system, the assumptions, the risk that might be incurred and the goals among others. The aim will be to provide an overview of the benefits that can be realized in the implementation of the cashless system within the banking industry.

1.0 Overview of Project

• 1.1 Issue

The banking industry, which is part of a nation’s economy that is charged with the responsibility of regulating, controlling as well as carrying out the financial activities such as holding deposits for individuals, carrying out investments as well as creating more wealth through loaning and interest. Despite the vibrant thriving that the industry has made, which is majorly marked by the huge profits after tax that the various banking institutions report annually, it is currently facing several threats, especially from the financial technology companies. The traditional banking culture, which enormously embraced the manual operations that involved vigorous paperwork, long queues, long procedures is being compromised by the banking services that the financial technology companies are offering currently. The banking culture is moving from the era of using physical dollar bills to make payments and purchases to an almost cashless system that entails electronic funds transfer technologies. This, therefore, is making the original players in the banking industry to face the challenge of keeping up with the traditional banking or incorporating technology into the banking halls and banking processes. Otherwise, the traditional banking culture will make many banking players get kicked out of the banking industry due to the lack of a strong competitive advantage (Martins et al., 2014).

• 1.2 Anticipated Outcome

The incorporation of technological features within the traditional banking systems will see to it that there is an increase in the efficiency and effectiveness of the services that are given by the traditional banking systems. It will focus on the reduction of the queues and paperwork by focusing on the provision of a fast and paperless form of banking, similar to the one that is provided by current financial technology. It is expected that the resulting system will be mainly cashless, increasing the security of one having to handle their own money while at the same time providing an efficient way to manage their money. Therefore, as it will be seen, the business case will be of benefit to both the traditional system and also for the customers that trust the traditional banking systems or ones that still use them to date. It will be an upgrade from what the companies and the people are used to.

• 1.3 Recommendations

Technology and its rapid development and integration into the various businesses and industries are inevitable. The solution to this problem, however, is that the banking institutions should embrace what the financial technology companies are doing. This entails the use of business systems that will help automate banking processes, provide an online based and cashless banking system. Banking systems such as the mobile banking system, online banking among others are the viable solutions currently available to the banking industry. To help solve this challenge and competition that the banking industry is facing, various technologies have been developed. Therefore, the various proposals that will see to it that the problem within the traditional banking industry include;

• The introduction of the E-banking systems that entail a system that facilitates and prioritizes the services that it offers to its customers, especially the high-end customers.
• Plastic or electronic money agreements that will exist between the banking institutions and the credit/debit card companies. This includes the likes of MasterCard and also Visa which will see to it that the bank’s accounts of the customers will be linked to the cards, providing easily accessible funds at the convenience of the customer and also safe and not having to queue in banks.
• Additionally, it will also introduce the self-inquiry mechanism that will act a solution to the variety of the minor self-inquiry often brought about by clients. the self-inquiry system that the banking institutions have established where the customers can access inquiry services such as the balance, and bank statements from the comfort of their mobile devices or through the use of the ATM cards at various ATM locations. However, for the banking industry, which in this case entails the various banking institutions, to fully align with the current technological trends and outdo the associated challenges, each banking institution must have a clear business case as well as a business plan to carry out the transition.

• 1.4 Justification

Industries are shifting their focus from just delivering services to ensuring that they deliver effective and reliable services. The aim is to ensure that there is perfection in each and every service provided and in order to increase that, the increasing use of technology within facilities has been used. In the traditional banking systems, technology can be seen as a necessary and required feature as the industry is facing enormous competition from various financial institutions that use the cashless technology to serve and safeguard their clients’ money. The focus here is not only in the form of payment or money handling that will be brought out by the implementation of the project, but one has to also look at the security aspect and how it will impact organization-customer relation as they introduce effective, reliable, and fast service delivers.

2.0 Business Case Team

The project team is essential in seeing through the completion of the project to success. It will be tasked with the overseeing of the project from start to end, and it includes the following people;

Title	Description
Team Leader	Overseeing the process
IT manager	Providing feasibility tests and ensuring that the system is implemented effectively
System Analyst	Evaluation, assessment, and implementation of the system
Software Engineer	Developing codes and functions for the proper installment of the system
Procurement	Acquiring the necessary resources

3.0 Project Implementation

• 3.1 Banking Industry structure

The banking industry within the country is large, having more than 500 banks operating within the country (Sironi and Venzin, 2016). It is made up of both internally owned banks, and foreign-owned ones and their activities and functions are controlled by the Central Bank. The central bank is meant to regulate their operations such as the interest rates in borrowing funds to ensure that the citizens are not oppressed. With some of these banks having being opened in the 1960s and so on, they have the traditional systems, and as such, they still have queues within their premises. As such, the technological implementation will help in providing effective and efficient services to the customers and reduce the queues by introducing cashless systems.

• 3.2 Technology Migration and Budget

The implementation of the proposed system will see to it that the previous system is replaced and a new and more efficient one is put in place. This will enable a more effective and efficient way of running things within banking structures. However, the process will entail certain steps and procedures that will incur certain costs such as;

Phase	Description	Estimated Cost (USD).
Planning	Planning on how on how to shift from the traditional form of banking to a more technological based one.	30,000
Design	Designing a system that will incorporate the functions within the banking industry	35,000
Installation	Installing the system	25.000
Implementation and testing	Implementation of the system and conducting minor tests.	40,000
Training	Familiarizing and training the employees on the major aspect of the system to avoid errors and mistakes that can be avoided	20,000

• 3.3 Project Goals

The goals that will be used as the guidance tools in the introduction and implementation of the project within the banking industry include;

• Satisfaction of the clients as far as the services that are provided by the back details are concerned.
• Increasing efficiency and effectiveness of the services provided by technology-based banking systems
• Introduction of a paperless and cashless system within the industry.

• 3.4 Project Assumptions

However, the industry made the following assumptions as far as the business case was concerned;

• The change in the technological functioning of the banking institutions will start giving returns as soon as possible.
• It will replace the people that work in the banking industry which is not the case as people will still be required to run the systems
• Anyone who may want to access records from the banking institution may access them due to the computerized network system. However, security will still be maintained greatly.

• 3.5 Project Risks and Constraints

Despite the advantages that will be brought about by the introduction and adaptation of technology, the following are the risks that might be incurred in the implementation of the project;

• There is a chance that the system might be vulnerable to hacking as it will be on a computer-based network
• There is also the case of data loss as a result of mistakes or errors done by employees within the companies.
• System time-downs and crashes are also a possibility which may leave the client frustrated and annoyed of the system.

4.0 Cost-Benefit Analysis

The benefits that will be brought about by the introduction of the technological system within the banking industry supersedes the costs that will be incurred in implementing the project. It is a form of investment in a smart and technological based system that will bring in more clientele for the banks. As such, the table below indicates the various benefits that will be brought about by the project and how they supersede the costs.

Action	Type	Description	Cost (USD)
Purchase of the System	Cost	Acquiring the necessary equipment and resources for the implementation and revolutionizing of the system	200,000-500,000
Installation	Cost	Installing the system and replacing the traditional systems	50,000
Reduction of time spent by customers on queues	Benefit	Reducing the time that should have been spent by the customers on queues, serving more customers in a day	1,000,000-10,000,000
Attraction of new customers	Benefits	Attracting new customers to the banks institution	2,000,000 and above

The prices above can be considered as estimates that might be incurred when the bank institutions adopt technological aspects within their operations. As it can be seen, the prices of installation for both the acquiring of the equipment and the installation will range from $ 250,000 to around $600,00. However, the returns will even be greater as the revenue of the institution will increase exponentially due to the reduction of time that was previously used to serve clients which will mean that more clients will be served in a given day than before and also the attraction of new customers

5.0 Approval

Examination and evaluation of the project prior to the commencement of the implementation process is essential in order to provide a system that is reliable and valid. Additionally, it also has to be flexible to the constant changes that may occur over the years. Therefore, the project has been verified and examined thoroughly to ensure that it provides the required or expected results. As such, it only seeks approval from the top officials of various institutions in the banking industry which may include people like the Chairman of the Board, the IT manager as it will be focused mostly on the IT department, and the C.E.O.  after the implementation, it is expected that the system will commence operation immediately in any given institution.

Name	Position	Signature	Date
	Board Chairman
	C.E.O.
	IT Manager

6.0 References

• Martins, C., Oliveira, T., & Popovič, A. (2014). Understanding the Internet banking adoption: A unified theory of acceptance and use of technology and perceived risk application. International Journal of Information Management, 34(1), 1-13
• Sironi, A., & Venzin, M. (2016). Banking Industry.